Privacy Policy

South Van FC is a community soccer club based in South Vancouver, British Columbia, operating a youth development academy. We are responsible for the personal information collected through this platform. You can reach us at southvanfc@gmail.com.

TODO (legal review): Add the name and contact details of the individual accountable for privacy (the privacy officer) as required under PIPEDA.

Through the platform we collect:

• Account information: name, email address, role, and profile photo.
• Player information: date of birth, squad number, position, and biography.
• Development information: attendance, fitness and skill test results, skill ratings, traits, coaching notes, personal bests, achievements, and assigned drills and their completion.
• Coaching staff information: bio, specialty, coaching licence, and certification expiry dates.
• Technical information: session cookies used to keep you signed in.

TODO (legal review): Confirm this list against the live schema before publishing, and note any information collected offline at registration that is not in the app.

TODO (legal review): Explain the purposes (running the academy, tracking player development, communicating with players and guardians, club administration) and that we rely on consent obtained at registration. Describe how consent can be withdrawn and the effect of withdrawing it.

The academy serves players aged 8 to 18. For players under the age of majority, a parent or guardian provides consent to the collection and use of the player's personal information as part of the registration process, which is completed offline. The platform does not create separate parent or guardian logins; parents and guardians may request access to their child's information by contacting us.

TODO (legal review): Confirm the consent mechanism used at registration (paper or online form), how it is recorded and retained, and the age threshold the club uses for capacity to consent. This is a sensitive area; have it reviewed.

Access within the platform is limited by role. Coaches see only the players assigned to them; the director sees all academy data; players see only their own information. We do not sell personal information.

TODO (legal review): Disclose our service providers (Supabase for database and authentication, Vercel for hosting) as processors acting on our instructions, and any other third parties.

TODO (legal review): State where data is hosted and processed (including whether it leaves Canada through our service providers), the safeguards in place (encryption in transit, access controls, row-level security), and how we handle a privacy breach.

TODO (legal review): Set retention periods for active and former players, and describe what is deleted or anonymised when a player leaves the academy or an account is closed.

Under PIPEDA and applicable provincial law you may request access to the personal information we hold about you, ask us to correct it, and withdraw consent subject to legal and contractual limits. To make a request, contact us at southvanfc@gmail.com.

TODO (legal review): Describe how we verify identity, our response timelines, and whether any fee applies.

The platform uses strictly necessary cookies to keep you signed in. It does not use advertising or third-party tracking cookies.

We may update this policy from time to time. When we make a material change, account holders will be asked to review and accept the updated policy before continuing to use the platform.

For any privacy question or concern, contact us at southvanfc@gmail.com. If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada or your provincial privacy commissioner (for British Columbia, the Office of the Information and Privacy Commissioner for BC).